Use a slower pace, lower volume, and rounded phrases. Avoid sharp, clipped sentences that sound like verdicts. Imagine you are placing cushions under the conversation, so words land softly. End sentences with slight downward intonation, signaling steadiness rather than challenge. Allow micro-pauses after important lines, letting nervous systems catch up. This rhythm communicates you are not dangerous, turning intensity into information instead of fuel.
Angle your torso slightly, hands relaxed and visible, weight evenly distributed. Unclench your jaw and soften your eyes. Avoid looming, pointing, or invading space. Gentle nods show you are tracking, not agreeing with everything. Create a triangle of attention between the other person, the shared problem, and the path forward. These nonverbal cues tell the brain, long before words do, that collaboration is possible and harm is unlikely.